“The Miracle of Cognition” – annual event for blind and visually impaired children

Camp rules

1st Article. General Information

1.1 “The Miracle of Cognition” camp (further called “camp”) is a cognitive camp for children and youth with vision impairment.
1.2 Purpose of the camp – to educate kids and stimulate their creativity, independence, to teach them how to positively view themselves, as well as their personal and social values, to create the possibilities to communicate and express themselves, to provide opportunities and self-confidence for children and youth with visual impairments, to help them cope with everyday challenges and to motivate them to be good citizens in their community through various cognitive and communication forms.
1.3 The camp provides rational, age-appropriate accommodation, meals and activity schedule, childcare, safe and healthy hygiene conditions.
1.4 Camp organizers – Klaipėda Vocational Education Centre and Klaipėda Senamiesčio Rotary Club (further mentioned and “camp organizers”). With their consensus, the camp program (timetable) is created, and other organizational and preparation work is carried out. Klaipėda Vocational Education Center is responsible for the comprehensive care and development of camp participants during the camp. For this purpose, teachers and other employees of Klaipėda Vocational Education Center participate in the camp on a voluntary basis. Klaipėda Senamiesčio Rotary is responsible for camp funding.
1.5 The camp is annual, running from the end of spring to the beginning of summer. The camp organizers determine the date, duration and location of the camp.
1.6 These rules are mandatory for camp participants, their escorts, the camp manager, camp group leaders, volunteers, guests and others visiting the camp.
1.7 The Heads of the camp and camp groups are responsible for overseeing compliance with these rules, who have the right to resolve the violation of their responsibility for violation of these rules and/or take other measures provided for in these rules.

2 Article. Participants of the camp and leaders/selection procedure of participants

2.1 People who can participate in the camp are children with visual impairments from six to eighteen years old and people assisting the children who need constant care (..)
2.2 Volunteers of the camp - pedagogues of Klaipėda Vocational Education Center and other people caring for children and young people with visually impaired camps that are free of charge and who do supervision and trainings of camp participants.
2.3 The volunteers of Klaipėda Vocational Education Center are qualified specialists who comply with the requirements of legal acts, have tested their health in accordance with the procedure established by legal acts and have acquired knowledge on hygiene and first aid. Personal medical booklet (health passport) (form Nr. F048/a), attestations of health knowledge or copies of them, other documents are stored in the Camp, at the location set by the Camp Manager.
2.4 Camp leader - Head of Klaipėda Vocational Education Center under who is supervisor of the whole Camp or pedagogue appointed by him – volunteer (further called “supervisor of the camp”). The camp supervisor`s instructions are required for all camp participants, volunteers, leaders of camp groups, guests and for other individuals visiting the camp.
2.5 Leaders of camps groups – pedagogues appointed by the head of Klaipėda Vocational Education Center – volunteers, leading and responsible for the camp participants and volunteers group assigned to them (further called “leaders of camp groups”). All camp participants will first contact their leaders of camp due to camping issues and their instructions are mandatory for all participants.
2.6 Camp medical specialist- person appointed by the head of Klaipėda Vocational Education Center, who is responsible for the health care of camp participants, volunteers and other camp participants during the camp. The camp has a first aid kit that is easily accessible to leaders of camp groups throughout all camping time. The composition of the kit must comply with the legislation requirements.
2.7 Every candidate for participation in the Camp (his legal representatives) fills in and submits to Klaipėda Vocational Education Center an approved form of Klaipėda Vocational Education Center, which specifies his / her personal and contact details, information on special needs, illnesses, medications, nutrition, allergens with allergies, behavior and communication peculiarities (increased sensitivity, hyperactivity), etc., as well as the motivation to participate in the Camp.
2.8 The selection of camp participants from the Republic of Lithuania is carried out and the final list of camp participants is formed by Klaipėda Vocational Education Center.
Each participant of the Camp (his / her legal representative) is contracted in the form established by Klaipėda Vocational Education Center.
2.9 Foreign guests can also participate in the camp. The selection of camp participants from foreign countries is carried out by Klaipėda Vocational Education Center together with the Rotary Club of Klaipėda Old Town, and also by mutual agreement the number of such participants is determined. The Klaipeda Old Town Rotary Club bears organizational questions regarding the arrival of Camp participants from foreign countries to the Camp and their return home.
2.10 Participation in the camp is free for its supervisor, leaders of the group, participants and volunteers. Camp leaders, participants, and volunteers will only bear the costs of arriving at the camp site or the location indicated by the camp organizers.
2.11. Responsibility for safety and health of minor camp participants during the camp is taken by Klaipėda Vocational Education Center. If a legal representative (parents / guardians) takes part in the camp together with a minor camp participant, the responsibility for the child`s safety and health lies with the legal representative. Camp organizers additionally insure underage camp participants from accidents.

3rd article. Arrival/departure

3.1 During the first day of camp, the camp participants, group leaders and volunteers can arrive straight to the camp’s location with their own transport or on a planned time arrive with their own transport to a location assigned by the camp’s organizers, from where an assigned transport will take them to the camp’s location.
3.2. Every child arriving to camp must have a doctor’s note, proving that he is healthy and can participate in the camp. If the information/circumstances, recorded in the registration form given to Klaipėdos vision development center, change (for example, the child starts taking new medication, some special needs arise/diminish and etc.), the lawful representatives of the child must inform the camp leaders as soon as the child arrives.
3.3. During the camp participants must take care of their own personal hygiene items, needed clothes, footwear and other necessary personal items. These items will be needed to dress accordingly to the weather conditions, have a headwear that could block out the sun, water resistant clothes, safety items from mosquitos/ mites.
3.4. The lawful representatives of the camp’s participants should get their children acquainted with these rules and ensure that underage participants would not take pets, cigarettes, drugs or toxic, flammable or explosive materials, knives, weapons, matches, lighters (anything that could pose as a threat to the safety of the campers); expensive items: audio/video devices, music players, tablets, laptops, jewelry and etc.
3.5. When given a written request to the camp’s leader/leaders the camp’s participants have the right to temporarily leave the camp or leave the camp until its closing.
3.6. Before departure from the camp, the participants must undress the bed sheets, fold them and leave them on the bed, clean the room, where they were living. Departure from the camp takes place only when notice is given to the camp’s leader.
3.7. An expelled participant’s lawful representatives (parents/guardians) must arrive not later than on the day the information about expulsion was received.

4th Article. Camp Order

4.1 The camp leader, group leaders, participants and volunteers throughout the camp must wear the yellow scarf representing the camp.
4.2 All camp participants must be polite, friendly, not obscene and abusive, respectful, and talk to other camp participants, camp leaders, and volunteers, resolve problems and disagreements that arise, assist the smaller and weaker, take responsibility for inappropriate behavior.
4.3 Camp participants must comply with the discipline and instructions of the camp manager and group leaders not to delay the activities, excursions, trips and events provided for in the Camp Program.
4.4 Absence of camp participants in camp events, activities, excursions, etc. are allowed only for good, justified reasons.
4.5 Camp participants are required to comply with the health and safety requirements they are introduced to by the Heads of the camp groups on the first camp day, to comply with the hygiene requirements, to shower at least once a day, to clean their teeth in the morning and in the evening, to wash their hands before eating and so on.
4.6 Camp participants are required t follow the order in the canteen, to eat at the set time, together with camp participants and volunteers, to have their table cleaned and to place dirty dishes in a designated area, not to take dishes and utensils from the canteen.
4.7 Camp participants must maintain cleanliness and order in the camp’s living quarters (storing items in neatly arranged cabinets, shelves, not keeping perishable food, ventilating rooms and making their beds).
4.8 During night hours (from 23:00 to 8:00) camp participants must remain silent, stay in their living quarters and respect the rest of others.
4.9 During camping, participants are prohibited from:

1.Smoking and consuming alcoholic and narcotic/toxic substances. Smoking is allowed only for persons aged 18 and only in a designated smoking area;
2.Creating fires and burning grass;
3.Breaking trees and shrubs, disintegrating moss, ants;
4.Eating shelled sunflower seeds;
5.Playing gambling games;
6.Climbing trees, windows and jumping from raised platforms;
7.Writing or gluing on walls or furniture;
8.Taking food brought in by legal representatives without the knowledge of the camp group leader;
9.Using electrical appliances for not-intended purposes, touching wires;
10.Having items that would endanger life;
11.Bathing in water without permission of the camp manager or group leader;
12.Displaying, selling, donating, reproducing, renting toys, movies, music, literature;
13.Leaving the campsite alone.

4.12 In the event of a health emergency, the camp participant must first contact the Head of the camp. If necessary, the Head of the camp will bring the participant to the camp’s medical specialist. In the case of necessity to transport a participant to the hospital, the camp manager shall be responsible for the participant. The camp participant must take care of the medication he/she is constantly using. Camp participants are allowed to use only the drugs indicated on the consent form of the legal representatives or prescribed by the medical specialist.
4.13. If an underage participant starts suffering from health complications or there is a harmful accident, the camp leader or camp’s group leader urgently phones and informs the lawful representatives of the participant.
4.14. When during the camp there is a trip with transport, the camp participants must follow the rules of transport: it is forbidden to stick hands out, hang over the window of the transport. While the transport is moving, to open the doors and when gotten off, to immediately run across the street is forbidden and etc.
4.15. During tours and trips the camp participants must keep together with the group. To depart or keep separate from the group is allowed only when the camp or group leader allowed it.
4.16. If the camp participant separated from the group/ got lost, if there is a possibility, he should first contact the group leader (call on the phone). If there is no possibility for that, then wait at the location where he separated from the group. He should not try to find the group independently. If the participant knows the exact location of the group, he can contact the police officers which will help to find and reach the group.
4.17. Camp participants can go swimming only with the lead of the camp’s leader or medical worker and must strictly follow the swimming rules and react to the camp leader’s signals (whistle blowing): a short whistle blow means that there are broken swimming rules, when these rules are broken two times- swimming is terminated, a long whistle blow means that swimming is terminated. During swimming or playing in the water it is forbidden to scream or yell, because yelling is classified as a call for help.
4.18. The lawful representatives of the participants without serious reasoning do not visit the camp and communicate with their children through camp group leaders. That’s why the lawful representatives should find out the contacting phone numbers of the group leaders. The camp participants will give their mobile devices to camp group leaders for safe keeping.
4.19. The participants are responsible for their items. For the items of camp participants the camp leader, group leaders and other volunteers are not responsible for.
4.20. All participants must remain in the location where the camo is organized, if those kinds of rules are set.
4.21. The photos and video material taken by the camp organizers or by their command are the camp organizer’s property and can be used with informative goals about the camp, search for sponsors, camp organizing or similar ways without the separate consent of camp participants, their lawful representatives, camp volunteers, camp and group leaders.

5th article. Responsibility

5.1. Every camp participant/guest is responsible for the harm induced for other individuals and/or their possessions by their actions/passiveness. The responsibility of the actions/passiveness of underage participants is applied to their lawful representatives.
5.2. The camp’s group leaders have the right to give a warning to the camp participant about the violation of these rules and demand that the camp participant eliminates this violation immediately.
5.3. Camp participants for the violation of these rules can be expelled from the camp with the decision made by the camp leader. About the expulsion of camp participants the camp leader informs the lawful representatives of the participant via telephone.

Klaipėdos senamiesčio Rotary klubas
Klaipėdos regos ugdymo centras

General sponsor:
Rotary fondas
Klaipėdos senamiesčio Rotary klubas 2

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